Transport & Logistics Administrative Assistant

At Dematra, we aren’t looking for just “any old administrative candidate.”
We’re looking for someone who can bring structure to a busy environment, keep a clear head when things get hectic, and find energy in helping others.

Are you someone who enjoys administrative work, planning, and keeping things organized, but also likes interacting with drivers, customers, and colleagues?
If so, you might just be the missing link in our team.

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As a Transport & Logistics Administrative Assistant, you play a central role in our day-to-day operations.
You ensure that our transport administration runs smoothly and that drivers, customers, and colleagues can count on you.

You're the one behind the scenes who makes sure everything runs smoothly.

Your duties

• You will handle the administrative preparation of shipping orders and ensure that all documents are available on time and are accurate.
• You will staff the reception desk and serve as the point of contact for drivers upon arrival and departure.
• You assign trucks to the correct loading and unloading docks and ensure a smooth flow of traffic on the site.
• You review and sign off on CMR documents and process them correctly in the records.
• You coordinate daily with the transportation planning team to ensure that empty trailers are available in a timely manner for pre-loading.
• You will ensure efficient communication between the planning department, the warehouse, and the drivers to keep operations running smoothly.
• You will closely monitor the administrative processing of shipments and flag any discrepancies.
• You actively contribute ideas for improvements to the logistics processes and help ensure they run efficiently.

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We are looking for an administrative jack-of-all-trades with a strong sense of responsibility and a hands-on approach.

Someone who brings calm amid the chaos, has strong communication skills, and finds satisfaction in a well-organized workday.

You are someone who:

• has experience in logistics and administration;
• is highly organized and maintains a clear overview;
• works accurately and in an organized manner;
• is able to function independently;
• has strong communication skills with customers and drivers;
• takes the initiative and contributes ideas to the company;
• is strong in administrative tasks and likes to keep track of things;
• has a positive attitude and enjoys working in a team;
• gets energy from helping people and solving problems.

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At Dematra, you’ll find yourself in an environment where people truly matter.

Not just a number, but a key member of a close-knit team.

We offer you:

• A diverse role with responsibility and impact;
• A stable work environment within a growing company;
• We really appreciate your efforts;
• Competitive salary supplemented by fringe benefits;
• A collaborative work environment where teamwork is key;
• A position where initiative and commitment are valued.
• You work every day from 11 a.m. to 7 p.m.

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